At Pobal, we are committed to protecting and respecting your privacy. We respect your trust in us.
In this notice, we explain how we collect personal information about you, how we use it and how you can interact with us about it.
This document is being provided to you in line with our obligations under the General Data Protection Regulation (GDPR), in force from 25th May 2018. The GDPR, together with applicable Irish data protection law places enhanced accountability and transparency obligations on organisations when using your information. The GDPR also gives you greater control over your personal information, including a right to access your personal information.
Please take time to read this notice carefully. If you have any questions about how we use your information, please contact our Data Protection Officer at email@example.com
This summary explains the most important aspects of how we use your information and what rights you have in relation to your personal information. You can get more detailed information by viewing the relevant programme Privacy Notice.
Who we are?
Pobal works on behalf of Government to support communities and local agencies toward achieving social inclusion outcomes. Pobal does this by managing funding and providing supports for relevant Government funded programmes.
Depending on the programme you are involved with, your contract or the programme terms and conditions will specify further details about the service or supports provided to you. Many of the programmes also have their own Data Privacy Notices. If you are a customer of one of these, you should also read the relevant Programme Privacy Notice.
The information we collect about you?
Pobal respects the rights of its users. Any personal information which you choose to send to us via the website will be treated with the highest standards of security and confidentiality.
Some of this information is used to create summary statistics, which allow us to assess the number of visitors to our site, identify what pages are accessed most frequently and generally, help us to make our site more user friendly, and for inclusion in aggregated summary in our reports.
To meet our regulatory and statutory obligations in the administration and delivery of government programmes, we will collect some personal information from you (such as data to identify you and your contact information), and information about you from other third parties (for example the Revenue, Department of Employment Affairs and Social Protection (DEASP).
Sometimes we may need your consent to use your personal information. Before you give your consent, we will tell you what information we collect and what we use it for. You can remove your consent at any time by contacting us.
Further personal and sensitive information is collected depending on the programme you are involved with, such as:
- Your financial details / financial circumstances / economic status;
- PPSN numbers;
- Your gender and age band;
- Your ethnic/cultural background;
- Demographic information such as geographic location;
- Personal details of your child(ren);
- Health information;
- Information about you provided by others e.g. Revenue and DEASP;
- Login and password credentials
We will only collect the minimum amount data related to you where necessary to fulfil a particular purpose.
Our websites use ‘cookie’ technology. A cookie is a little piece of text that our server places on your device when you visit any of our websites or apps. They help us make the sites work better for you by collect statistical data about your browsing actions and patterns. This helps us to improve our website and deliver a better more tailored user experience.
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies off will not affect your ability to access the website.
YouTube videos embedded on the website collect information on users only when the user plays the video. Please visit YouTube for more information on their policies.
This website uses Google Analytics to help Pobal understand how the site is being used. The data that is collected as part of Google Analytics includes IP addresses and other technical details such as browser type, operating system, device type. This is transmitted to and stored by Google for a period of 24 months after which it is destroyed by Google.
How we use your data?
As Pobal works on behalf of government, we are legally required to hold information to fulfil regulatory and statutory obligations. We use information about you to:
- carry out our obligations arising from any contracts or programme services entered into by you;
- process a grant or job application;
- notify you of any changes relevant to your contract or programme services;
- send you communications which are relevant to your contract or programme services;
- collect and analyse programme data and demographic information to enhance service delivery and support government policy;
- seek your views or comments on the supports we provide.
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or for as long as is set out in any relevant contract you hold with us. This is subject to legislation and regulatory rules we must follow as set out by our government departments.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Pobal may pass your information onto government departments, who are the data controllers of the programmes we administer on their behalf such as the Department of Rural and Community Development, the Department of Children and Youth Affairs, the Department of Employment Affairs and Social Protection, and the Department of Health/HSE.
We may on occasion pass your information to third party service providers, agents, subcontractors and other associated organisations for the purpose of completing tasks and providing services to you, however, we will only disclose the personal information necessary to the task at hand and where possible will have a contract in place that requires them to keep your information secure. Please be reassured that we will not release your information to third parties to use for their own direct marketing purposes, unless we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
How we keep your information safe?
Pobal takes our security responsibilities seriously, employing the most appropriate administrative, physical and technical measures to safeguard your personal data, and regularly review these measures. All our webpages are secure using the latest Secure Sockets Layer (SSL) security standards. When you are on a secure page, a lock icon will appear within the address bar.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
Your personal information rights
From 25th May 2018, you have several enhanced rights in relation to how we use your information, including the right to access your information and receive copies of your information. If you wish to exercise any of your data rights, you can contact our Data Protection Officer. We are currently working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, to request a copy of your personal information please email us at: firstname.lastname@example.org
When you contact us to ask about your information, we may ask you to identify yourself. This is to help protect your information.
If we are unable to deal with your request fully within a calendar month (due to the complexity or number of requests) we may extend this period by a further two calendar months and shall explain the reason why.
Contacting Pobal on Data Protection
If you have any questions about our privacy statement, the data we hold about you or you wish to ensure that the data we hold about you is accurate and kept up to date, please do not hesitate to contact our Data Protection Officer, Patrice Kieran at:
Pobal, Holbrook House, Holles Street, Dublin 2
Tel: 01 5117500 or email us at www.dataprotection.ie
Making a complaint
If you have a complaint about the use of your personal information, please let us know to give us the opportunity to put things right as quickly as possible. You can make a complaint by emailing us at: email@example.com. Please be assured that all complaints received will be fully investigated. We ask that you supply as much information as possible to help our staff resolve your complaint quickly.
You can also contact the Data Protection Commission in Ireland at www.dataprotection.ie
Updates to this notice
We will make changes to this notice from time to time, particularly when there is a change to how we use your information, when new programmes come on stream or when there are changes to our technology.
You can always find an up-to-date version of this notice when you log onto our website. This notice was last updated in May 2018
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
What are Cookies?
Cookies are small text files stored on your computer, tablet, smartphone, or other device that help websites recognize you and record information about your visit. Cookies allow web applications to respond to you as an individual, can help to display the information on a website in a way that matches your interests and is relevant to you. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. A cookie in no way gives us access to your computer, or any personal information about you, they are simply a record of your visit to the Pobal website.
Types of Cookies
First Party Cookies
One of the key attributes of a cookie is its ‘Host’ – this is the domain name of the site that ultimately sets the cookie, and therefore is retrieved by on a subsequent visit. If the host name is the same as the domain in the browser address bar when it is set or retrieved, then it is a First Party Cookie.
Third Party Cookies
If the host domain for a cookie is different to the one in the browser bar when it was downloaded, then it is a third party cookie. They are usually placed in a website vis scripts or tags added into the web page. Sometimes these scripts will also bring additional functionality to the site, such as enabling content to be shared via social networks.
These are temporary cookies, which only exist in the period you access the website (or more strictly, until you close the browser after accessing the website). Session cookies help the Pobal website remember what you chose on the previous page, therefore avoiding having to re-enter information. On our website, these cookies do not contain personal information, and cannot be used to identify you.
These are cookies, which remain on your device after you have visited our website. These cookies help us identify you as a unique visitor (by storing a randomly generated number). The length of time a cookie will remain on your device will depend on the type of cookie. On our website, these cookies do not contain personal information, and cannot be used to identify you.
We have listed cookies used on Pobal websites based on the International Chamber of Commerce guide for cookie categories:
- Strictly necessary – these cookies are essential in order to enable you to move around our sites and use their features, such as accessing secure areas of the website.
- Performance– these cookies collect information about how visitors use our websites in order to improve them. For example, they tell us which pages visitors go to most often, and if they get error messages from any of our pages. All of the information that these cookies collect is aggregated and therefore anonymous – it does not identify individual visitors.
- Functionality – these cookies allow our websites to remember choices you make (such as your user name, and search and browser preferences) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. These cookies cannot track your browsing activity on other websites.
- Targeting– these cookies collect information about your browsing habits in order to make advertising relevant to you and your interests.
We do not store personally identifiable information in cookies we create, but we do use encrypted information gathered from them to help improve your experience of the site. Please note that cookies cannot harm your computer.
Google Analytics cookies
We use Google Analytics to help us understand how the site is being used. The data that is collected as part of Google Analytics includes IP addresses and other technical details such as browser type, operating system, device type. This is transmitted to and stored by Google for a period of 24 months afterwhich it is destroyed by Google.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
We embed videos from YouTube using YouTube’s privacy-enhanced mode. This mode may set cookies on your computer once you click on the YouTube video player, but YouTube will not store personally-identifiable cookie information for playbacks of embedded videos using the privacy-enhanced mode. To find out more please visit YouTube’s embedding videos information page.
Configure browser to accept or reject cookies
Most browsers are set to automatically accept cookies. If you’re using Microsoft’s Internet Explorer, Mozilla Firefox, Google Chrome or Safari you should be able to configure your browser to restrict or block cookies, or you may wish to delete them, by changing your browser settings. Below are instructions to change your browser settings for the most commonly used browsers:
Microsoft Internet Explorer
Click the ‘Tools’ icon in the top right hand corner and select ‘Internet options’. In the pop up window select the ‘Privacy’ tab. This tab will allow you to change the security of your browser and the restrictions on cookies.
Click the spanner in the top right hand corner and select ‘Settings’. From here select ‘Under the hood’ and change the settings under ‘Privacy’.
From the drop down menu in the top left hand corner select ‘Options’. In the pop up window select the ‘Privacy’ tab. From here you can adjust your cookie settings.
From the settings drop down menu in the top right hand corner select ‘Preferences’. Select the ‘Security’ tab and from here you can adjust your cookie settings.
Each browser is different, so check the ‘Help’ menu of your particular browser (or your mobile phone’s handset manual) to learn how to change your cookie preferences. If you choose to disable cookies, you will still be able to browse the site and use it for research purposes.
If you’re not sure of the type and version of web browser you use to access the Internet:
For PCs: click on ‘Help’ at the top of your browser window and select the ‘About’ option
For Macs: with the browser window open, click on the Apple menu and select the ‘About’ option